Clubs | Overnight Event Request

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WALLA WALLA UNIVERSITY

Clubs Overnight Event Request

Prior to any advertising, fund raising, or making travel arrangements for WWU club travel, plans must be cleared with the VP for Student Life:

Requests should be submitted two weeks before the proposed departure date.

This application is required if your trip meets any of the following criteria. Please check all that apply:*

One or more students with an overnight stay One or more classes may be missed by a participating student

Describe the purpose of this university-sponsored trip:*

Applicant Name:*

First Name

Last Name

Leaders's Email:*

Leaders Cell Phone Number:*

Destination(s):*

Departure Date & Time:*

Return Date & Time:*

Trip leader information*

Applicant is Trip Leader Applicant is not Trip Leader

Trip Leader(s):*

Leader's cell number during trip:*

Leader's email:*

Sponsoring Club:*

Faculty/staff member(s) on trip:*

Method of transportation:*

All participants drive independently with no arrangements made by the leader(s). See Personal Vehicle Use policies. All transportation provided by university-owned or business-rented vehicles, or privately-owned vehicles specifically arranged by the leader(s). Leader(s) are required to follow the WWU Driver & Transportation and Personal Vehice Use policies.

Short itinerary description here. If your travel plans are lengthy please upload below:*

Upload proposed travel itnerary here:

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Upload list of all participants, clearly indicating which participants are not students. If participants change, an updated list must be emailed to clubs@wallawalla.edu*

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WWU Personal Vehicle Use Policies

WWU Driver & Transportation Policies

For any privately-owned vehicles, personal auto insurance covers any accidents or injuries that might occur.

Note: 15-passenger vans may not be used for any university activities.

I have read the Walla Walla University Travel and Vehicle Policies and Procedures.

I understand that immediately prior to departure I am responsible for emailing any changes to the participant list to clubs@wallawalla.edu

Care Plan

Nearest urgent care and/or hosptial at your desitnation?*

Care plan should a participant become ill or injured:*

Travel mondificaitons if a participant becomes ill or injured:*

Financial Information

Will the expenses for this trip be more than $400?*

Yes No

Will there be any fund raising activity, either individually or organizationally, to pay for this trip?*

Yes No

If yes, a copy of this form will be sent to the Advancement office.

How will funds be raised for this trip?*

Funds raised by individual from personal contacts Funds raised by individual from WWU donors or using WWU resources Funds raised by an organization group or club

Have you spoken with the VP for Advancement regarding fundraising for this trip? .*

Yes No

Estimated Expenses

Transportation:* $

Lodging/Meals:* $

Other: $

Total Expenses: $

Estimated Funding

Funding Source:

Estimated amount: $

Funding Source:

Estimated amount: $

Funding Source:

Estimated amount: $

Total funding: $

Your request will be submitted to the Student Life Clubs Manager.

The overnight event is not approved until you receive an email from clubs@wallawalla.edu confirming event approval.