PURCHASING OFFICER

Northwestern State University seeks qualified applicants for the position of Purchasing Officer.

Review of applications will begin immediately. The position will remain open until filled.

To Apply: Submit a letter of application, resume, and contact information for three professional references to: apply@nsula.edu

The successful candidate will be subject to a background check, as a condition of employment.
 
 
NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE)
 
It has been, and will continue to be, the policy of Northwestern State University to be an equal opportunity employer. All employment decisions are based on job related standards and must comply with the principles of equal employment opportunity.
 
In keeping with this policy, the University will continue to recruit, hire, train, and promote into all job levels the most qualified persons without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status. All personnel actions, such as compensation, benefits, transfers, layoffs, training, and education are administered without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status.
 
The University is committed to equal opportunity for student success by providing access to educational programs, tuition assistance, and social and recreational activities for all students without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status.
 
Additionally, the University provides equal access to the Boy Scouts of America and other designated youth groups.
 
Student complaints or inquiries related to Title IX should be directed to the Title IX Coordinator & Director of Student Advocacy, Christie Price (318-357-5570), Room 308 of the Friedman Student Union or email pricec@nsula.edu. Employee Title IX issues should be directed to the Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318- 357-6359), Room 111 Caspari Hall or email ramirezv@nsula.edu. 
 
In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State University for facilities is the Director of University Affairs, Jennifer Kelly (318-357-4300), located in New Fine Arts, 104 Central Avenue, Ste. 102 or email andersonje@nsula.edu. For student academic services, contact the Director of Access and Disability Support, Randi Washington (318-357-5460) located in Room 108-C Watson Memorial Library or email washingtonr@nsula.edu.  For faculty/staff accommodations and services, contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email ramirezv@nsula.edu.
 
*Inquiries regarding employment application status should be made to the individual receiving the application packet.  
Department: Human Resources at apply@nsula.edu

• Required baccalaureate degree plus two years of professional level experience in procurement and contract management or an equivalent combination of education, training and experience which provides the requisite knowledge, skills, and abilities of the position.
• Computer skills are required with an emphasis in Microsoft Word, Excel, and Power Point.
• Banner Finance experienced preferred with an emphasis in Procurement.

• The duties require assisting in the duties of the Purchasing Office, reporting directly to the Director of Purchasing, with responsibility in exercising independent judgement for University procurement and related practices.
• Act as Purchasing Department's check point for providing status of current purchases to requesting agent. Corresponds with vendor and agency staff: verbally or written, on contract terms, deliveries, quality, and order changes.
• Responsible for reviewing and approving technical and exacting specifications.
• Review of requisitions for accuracy and statutory compliance before routing to procurement processes.
• Responsible for preparing reports in accordance with the State of Louisiana, Northwestern State University and outside entities as required. (Emergency Purchases, Sole Source Contracts, etc.)
• Assist in planning, organizing, and conducting formal bid openings and Pre-bid conferences, including but not limited to preparing addendums, amendments, resolutions of conflicts.
• Communicating University and State policies, orders, laws and procedures to University faculty, staff, and administration.
• Consults with departments issuing requests and advise them on information and specifications needed to properly complete the purchase.
• Assist in Banner Finance month end close and year end close of NSU finance system.
• Advises the Director of Purchasing on administrative and programmatic problems within the University and recommends corrective actions.
• Assists the Purchasing Director by managing administrative functions of the Universities purchasing office by planning, developing, and implementing assigned Purchasing related policies and procedures, Internal User Guides and Departmental User Guides.
• Assist in Preparing comprehensive reports concerning procurement administration for presentation to Administration and Auditors.
• Participates in training, conferences, and other continuing education programs to keep current with procurement reforms and other managerial and administrative training required for professional development.
• Prepares and conducts training and workshops for personnel throughout the agency consisting of use and knowledge of the Purchasing system and to provide oral and written interpretation of policies and procedures, rules and regulations, revised statutes and internal guidelines to agency personnel and vendors.
• Assist with Banner Finance operational functions and technical issues related to processing faults, errors, and omissions within the Purchasing Group.
• Demonstrates knowledge of school goals and objectives
• Participates in staff meetings and serves on all appropriate committees.
• Represents school in professional manner in all activities.
• Assist in Budget Development.
• Must possess an active driver's license and complete NSU defensive driving course as travel may be required on occasion.
• Other Business-related duties assigned by supervisor.