Please complete this form if you are selling food for immediate consumption only.
For vendors selling non-food items or pre-packaged food please use the Market Vendor Expression of Interest Form.
Fraser Coast Tourism & Events is a not-for-profit organisation dedicated to boosting the Fraser Coast tourism economy through destination marketing, trade and industry development, event delivery and visitor services. This expression of interest covers the 2024 FCTE Event delivery program including: Relish Food & Wine Festival, Mary Poppins Festival, Hervey Bay Whale Festival, Fraser Coast Flavours and Food n Groove Fridays.
BEFORE YOU BEGIN:
ONCE YOU HAVE ALL DOCUMENTATION READY PLEASE CONTINUE
If you have any questions regarding this Expression of Interest form, please contact the events team on
07 41969630 or events@fcte.com.au.
CONTACT DETAILS
(mobile preferred)
Information on how to claim or find your username: https://www.facebook.com/help/121237621291199
CONTACT DISTRIBUTION
Fraser Coast Tourism & Events (FCTE) act as a support to other local community groups planning events, from time to time FCTE have requests for stallholder contacts.
SIGNATURE EVENTS
Please tick the Signature Event/s you would like to attend below.
Event specific information (eg pricing) will be sent to stallholders on acceptance into each event.
Vendor acceptances will occur in two stages, with first round acceptances into the accepted pool of vendors and a second round of acceptances into the individual events.
You must tick at least one box for your application to be considered.
*Note that dates may be subject to change.
SELECTION CRITERIA / PRODUCTS
The approval process for stallholder selection will be based on the below criteria and those who can meet the brief and criteria will be given preference. Please provide details to demonstrate how you meet this criteria.
Please provide a comprehensive summary of products or services to be sold or displayed from your stall. Only products listed below will be permitted to be sold from your stall.
150 characters maximum please.
i.e. Regional produce or food options, unique quality home-grown and/or hand-made items.
150 characters maximum please.
i.e. Use of staff who reside within the Fraser Coast; your business/group is located within the Fraser Coast; the equipment you will utilise comes from a vendor within the Fraser Coast, etc.
150 characters maximum please.
Please upload a minimum of 2 images suitable for social media that best represent your products and site presentation:
FOOD VENDORS
Does your food cater for people with dietary requirements/allergies?
(tick all that apply)
Serving size?
(tick all that apply)
Please indicate the average price point for your products:
HEALTH LICENCE
A digital copy of your Fraser Coast Regional Council Health Licence MUST be provided with your Expression of Interest.
Please contact the events team at events@fcte.com.au if you are unable to supply your health licence at this time.
Upload your Health Licence:
(PDF only, no device screenshots will be accepted)
All food vendors please note:
STALL SITE
Please note:
SET UP
Size must include length of your vehicle/chassis if you have a van or towball and access doors when open if you have a trailer.
Please upload a digital copy of your site plan:
(if you have one)
POWER
Power supply will incur additional charge/s.
Please contact events@fcte.com.au for 3-Phase outlet availability.
e.g. fridge, bain-marie, lights, blender, till, eftpos, etc.
PUBLIC LIABILITY INSURANCE (PLI)
Stallholders must provide proof of a Public Liability Insurance Policy for an amount of not less than $20,000,000 and note the interests of Fraser Coast Tourism & Events whilst conducting their activities on land controlled or the responsibility of Fraser Coast Tourism & Events.
Upload a clear & legible digital copy of your PLI Certificate that shows policy number, expiry date and insured amount:
(PDF only, no device screenshots will be accepted)
OTHER INFORMATION
VOLUNTEER/STAFF MEAL PROVISION
Fraser Coast Tourism & Events has implemented a program to show appreciation to the event volunteers/staff who offer their time and effort to ensure the successful event. As part of this initiative, we ask that each stallholder offer meals to volunteers/staff on the day of the event.
How this program works:
EXCLUSIVITY
Fraser Coast Tourism & Events cannot guarantee product/services exclusivity to any stallholder as we aim to enhance attendee experience and will endeavour to provide a variety of vendors to suit the demographic of the event. Fraser Coast Tourism & Events will endeavour to not allocate a similar vendor next to your site, however, you may be in close proximity to a similar vendor.
The number of stall sites may be limited according to the specific requirements and restrictions of the event location. Sites will not be offered to stallholders who have an outstanding payment or unresolved issues regarding previous FCTE events.
ENVIRONMENTALLY SUSTAINABLE PRACTICES
Fraser Coast Tourism & Events is committed to reducing the environmental footprint at our events and aims to lead the way in reducing waste, implementing eco-friendly practices and engaging with contractors and stallholders that are similarly focused.
As part of this, it will be a requirement of all stallholders to implement sustainable packaging and foodservice disposable solutions within each event at a minimum this is to be in line with current legislative requirements.
Current legislative requirements:
Stallholders must ensure:
Online retailers for suitable substitutes for single use plastic:
www.biopak.com.au
www.environmentalenterprises.com.au
www.greenmarkpack.com.au
AGREEMENT
All relevant sections of this application form must be completed in full and all necessary information must be supplied for your Expression of Interest to be considered.
In making this Expression of Interest I agree that:
If this Expression of Interest is accepted: