AMIA Archival Screening Night Submissions

Greetings AMIA!

We hope to see you all in Tulsa for the 2023 edition of ARCHIVAL SCREENING NIGHT at the Circle Cinema!

The event will take place on Thursday, November 16th as part of the 2023 AMIA Conference in Tulsa, OK. We hope to make this show one to remember, so please consider submitting your best finds and preservation efforts.

Everyone is invited and strongly encouraged to submit. Some priority will be given to first time applicants, applicants who were not selected for last year's show, and works which speak to the region in which the conference is held. If you are showing material as part of any other screening or panel during the conference, we ask you not to submit that piece to Archival Screening Night. You are welcome to resubmit material that was submitted but not selected in past years. There is a limited total screening running time, so not all pieces submitted will be included in the program.

The 2023 edition of Archival Screening Night will not be open to the public. However, it will be made available to AMIA members for online viewing after the conference.

Anyone interested in submitting material for the ASN Roadshow should complete the form below no later than Friday, October 20th, 2023.

We are only able to accept digital formats this year. 

If you have questions after reading this form, feel free to contact us at asn@amiaconference.com.

GUIDING PHILOSOPHY:

AMIA Archival Screening Night provides members with an opportunity to showcase recent acquisitions, discoveries, and preservation efforts. The Archival Screening Night Group endeavors to create a program that represents the magnificent spectrum of formats, works, and collections protected and preserved by the AMIA community.

* * *

TECHNICAL & LOGISTICAL REQUIREMENTS:

• If selected, all media must be delivered no later than Thursday, November 9th to enable your files to be checked and prepped for projection.

• Submissions must be no longer than six (6) minutes in length, including your brief introduction (you may talk over your submission if it is silent).

•  Preferred file specifications:
  - QuickTime / MP4-wrapped H.264 OR QuickTime ProRes 4:2:2
  - Resolution: 1920 x 1080 (16:9). Pillar-boxing should be applied to all 4:3 works.
  - Display aspect ratio: 1.78:1
  - Color Space: Rec. 709 (HDTV, broadcast-safe)
  - Scanning: Progressive (Note: De-interlacing should be applied to all standard-definition works originally intended for analog broadcast television systems and interlaced display devices, such as CRT monitors)
  - Audio: MONO or STEREO (mixed) tracks
  - Data rate: 640 kbps (minimum)
  - Size limit: 10GB or smaller

• All digital files must be of the exact content you wish to present. Do not include a countdown or color bars unless it is part of the piece. Please make sure that any subtitles, opening or closing titles fit within the image area of your piece. Please do not send watermarked content. 

* * *

SUBMISSION GUIDELINES:

• Do not submit to Archival Screening Night any material that you are presenting as part of another screening or panel during the conference.

• Some priority will be given to first time applicants, applicants who were not selected in the previous year's ASN, and works with a connection to the region in which the conference is held.

• Submission of material originally recorded on interesting or unusual media is not discouraged (though this year we can only play digital files).

• Resubmission of material not selected in past years is both permitted and encouraged!

• You must be registered for the conference for your submission to be shown at ASN.

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Email *
Title *
As you want it listed in the program.
Submitted by: *
Please include FIRST and LAST name.
Company or Organization *
As you want it listed in the program.
Who will present your submission for Archival Screening Night? *
Please include FIRST and LAST name.
Mailing address *
City, State, Country *
Example: Baltimore, MD, USA
Postal or Zip Code *
Phone number *
Technical details
What is the exhibition format of your submission? *
Note: Please see preferred file specifications in the form description above.
What is the duration of your submission? *
Must be 6 minutes or less.
Hrs
:
Min
:
Sec
What is the aspect ratio of your submission? *
Does your submission have sound? *
If necessary, please provide sound format details here as well.
Can you provide a pre-recorded intro for your submission? *
Total run time including intro and clip must not exceed 6 minutes. We encourage all pre-recorded introductions to include subtitles/captions. Please reach out to us with any additional questions about recording an intro.
Is there any other technical information we should have about your submission?
Please provide a description of your submission. *
This information will be printed in the program.
What was the original format of your submission? *
i.e. - "3/4" U-Matic" or "28mm"
Please briefly describe the preservation history of your submission. *
20 words or less.
Other comments and information:
Please indicate here if the material you are submitting may be offensive to others or graphic in content.
A copy of your responses will be emailed to the address you provided.
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