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HVAC Maintenance and Repair Services |
Solicitation ID: 303-2-00018
Status: Awarded
Contact Name: Mary Sacharnoski
Contact Number: 512-463-1879
Contact Email: Mary.Sacharnoski@tfc.texas.gov
Response Due Time: 3:00 PM
Agency/Texas SmartBuy Member Number: 303
Days Solicited: 21+ Days for Solicitation Notice
Solicitation Posting Date: 6/25/2021
Response Due Date: 7/23/2021
Last Modified: 10/25/2021 10:51 am
Solicitation Description:
1) SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting responses to this Request for Proposal for various HVAC and Mechanical Trade Services for facilities managed by the Texas Facilities Commission throughout Texas. It is the intention of TFC to award multiple contracts for various HVAC related trades from this solicitation. Respondents do not need to provide all the services listed or service the entire state. If awarded, services will be on an as-needed basis. There is no guarantee of assigned or volume of work. a) HVAC Related Maintenance, Service, Installation and Repairs include, but are not limited to: i) HVAC and HVAC Maintenance (1) Cooling Tower Service and Repairs (Evapco, Marley, BAC) (2) Chill Water/Hot Water Piping and related equipment repair ii) Insulation Services/Pipe and Duct iii) A/C Compressor Repair and Replacement iv) UV Lights/New Install and Replacement v) Air Compressor Repairs vi) Temporary AC Rental/Lease of Portable AC Units vii) Pump Repairs and Replacement, (Split Case, Inline) viii) Variable Refrigerant Flow (VRF) Maintenance and Repair b) All work shall be in strict accordance with applicable Owner's Project Requirements, International Mechanical Codes, Uniform Mechanical Codes, and State & Local Codes. c) All work shall comply with OSHA and ADA requirements. 2) CONTRACT TERM: This contract shall be for a period beginning on the date the contract, as defined below, is executed by both parties, and shall expire on August 31, 2023. The contract may be renewed for one (1) additional two (2) year period, provided the renewal is executed prior to expiration of the current contract term. Any renewals shall be in writing and at the same terms and conditions, plus any approved changes. 1) SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD. a) The solicitation process for this RFP will proceed according to the following schedule: EVENT DATE Issue RFP 06/25/2021 Mandatory Pre-Proposal Tele-Conferences Online ZOOM meetings (Respondents are required to attend only one of the scheduled meetings) PPC 1, 07/07/2021, 10:00 AM PPC 2, 07/08/2021, 10:00 AM Deadline for Submission of Questions 07/13/2021, 12:00 Noon Deadline for Submission of Proposals/RFP Opening 07/23/2021, 3:00 PM Award by Commission 08/19/2021 9:00 AM
Addendum:
Addendum 1, RFP 303-2-00018
RFP 303-2-00018 HVAC Maintenance and Services_Addendum 1 7/12/2021
Addendum #2 7/16/2021
Class/Item Code(s):
91004-Air Duct Cleaning Services
91036-Heating, Air Conditioning, And Ventilation Maintenance And Repair Services (Including Installation)
91038-Insulation And Asbestos Installation, Maintenance, Repair And Removal Services (Includes Spray-On Insulation)
91450-Heating, Ventilating And Air Conditioning (Hvac)
91453-Insulation
93608-Air Compressors And Accessories, Maintenance And Repair
93662-Pumps And Pump Accessories Maintenance And Repair
93663-Pumps, Vertical, Maintenance And Repair
93667-Refrigeration Equipment Maintenance And Repair
98111-Air Compressors And Accessories Rental Or Lease
98112-Air Conditioning Equipment And Accessories Rental Or Lease
Attachments
# | Name | Description |
---|---|---|
1 | ESBD_File_244902_RFP 303-2-00018 HVAC Maint and Repair Requirements_final.docx | RFP 303-2-00018 HVAC Maintenance and Repair Services |
2 | ESBD_File_244902_Attachment A - Services Contract template.docx | Attachment A - Services Contract Template |
3 | ESBD_File_244902_Attachment C - HUB Subcontracting Plan.pdf | Attachment C - HUB Subcontracting Plan |
4 | ESBD_File_244902_Addendum #1, RFP 303-2-00018.pdf | Addendum #1, RFP 303-2-00008 |
5 | ESBD_File_244902_RFP 303-2-00018 HVAC Maint and Repair Services_Addendum 1.docx | RFP 303-2-00018 HVAC Maintenance and Repair Services_Addendum 1 |
6 | ESBD_File_244902_Addendum #2, RFP 303-2-00018 HVAC.pdf | Addendum #2, RFP 303-2-00018 |
7 | ESBD_File_244902_2021 TFC OPR Update Document_052721.pdf | TFC Owner's Project Manual |
Contractor Name | Mailing Address | Value Per Contractor | Contractor Hub Status | Award Date | Award Status |
---|---|---|---|---|---|
Cool Services | 1804 Bench Mark Dr., Austin TX 78728 | 800000.00 | HUB CERTIFIED | 10/21/2021 | Full Award |
Mechanical and Process Ssytems | 1804 Central Commerce St. Round Rock, TX 78644 | 800000.00 | HUB CERTIFIED | 10/21/2021 | Full Award |
Entech Sales and Service LLC | 199 Trademark Dr. Buda, TX 78610 | 800000.00 | NOT HUB CERTIFIED | 10/21/2021 | Full Award |
Beard Integrated Systems | 2713 Meister Place, Round Rock TX 78644 | 800000.00 | NOT HUB CERTIFIED | 10/21/2021 | Full Award |
SI Mechanical | PO Box 1589 Buda, TX 78610 | 400000.00 | NOT HUB CERTIFIED | 10/21/2021 | Full Award |
Dynamic Systems Inc. | 3901 S. Lamar Blvd. Ste 300, Austin TX 78704 | 400000.00 | NOT HUB CERTIFIED | 10/21/2021 | Full Award |